Features
Everything to schedule your team, on one screen
BarPlanner follows how a café really plans: find out who can work, choose, then publish. Each step is shown below with a real screen from the app.
30 days free · no card needed · then €20/month excl. VAT
Your team tells you when they can work
Staff mark each shift they can do. Anyone who’s free at the same time every week sets a standing rule.
- Standing rules like “every Friday 18:00–01:00”
- An exception always overrides the rule
- They can change it until you publish
A schedule that matches your opening hours
Create time blocks with the number of people you need per position. Anyone starting later or leaving earlier gets their own hours inside the shift.
- Shifts past midnight, including the night the clocks change
- Short-staffing warnings, hour by hour
- Copy last week in one click
You decide when the schedule is final
You see exactly what changes and who gets notified before you publish. Publish one day, a week or a whole period.
- Drafts stay invisible to your team
- A published shift stays valid until you publish a change
- Everyone affected gets a notification
Swaps and cancellations, with your approval
An employee asks a colleague to take over. The colleague accepts first, then you approve or decline.
- The schedule stays as it is until you decide
- Cancellations go through a request with a reason
- Reopen a freed-up spot in one click
Does someone also work somewhere else?
Students and flexi-jobbers often work in more than one place. BarPlanner shows who is already booked elsewhere at that time, without saying where.
- One login for every venue someone works at
- Never booked twice at the same time
- Each venue sees only its own data
Also included
Hours per week and month
Planned hours per person. A night shift spanning two weeks is split correctly.
Notifications
In the app, by email and as push notifications on the phone.
Roles
Manager, supervisor and employee. A supervisor sees everything but changes nothing.
Works like an app
Add BarPlanner to the home screen. No app store needed.
Nine languages
Each employee picks their language. Notifications arrive in it too.
Your data
Every venue is fully separated from other venues.
Done planning shifts in a WhatsApp group?
Set up your first week during the trial. Your team installs the app in one tap.
Start your free trial30 days free · no card needed · then €20/month excl. VAT