Staff scheduling for hospitality

The scheduling app for cafés and bars

Your team says when they can work, you build the schedule and publish it. Everyone sees their shifts on their phone right away.

30 days free · no card needed · then €20/month excl. VAT

Sound familiar?

“Who can do Saturday?”

Twenty messages in the WhatsApp group, and on Friday night you still don’t know who’s working.

The schedule in Excel

You email a file nobody opens, and you track every swap yourself.

Last-minute swaps

Someone finds a replacement without telling you. You find out when the wrong person walks in.

1Your team gives their availability

Per shift or with a standing rule like “every Friday evening”. They can change it until you publish.
2You plan and publish

Pick who works each position, with their own hours inside the shift. Only what’s ready gets published.
3Your team knows when they work

Everyone gets a notification and sees the schedule in the app. Swaps and cancellations are requested in the app.

Built for places where students, flexi-jobbers and permanent staff work side by side.

See who can work each shift. Standing rules fill it in, and exceptions always win.

Shifts that run past midnight, individual hours per person and a warning when you’re short-staffed.

A colleague takes over and you approve. Until then the schedule stays as it was.

Planned hours per person, even when a night shift spans two weeks.

In the app, by email and as push notifications. Everyone affected by a change hears about it.

Someone works at two places? They see both schedules and are never booked twice at once.

Students and flexi-jobbers often work at more than one place. BarPlanner shows when they’re already booked elsewhere, without saying where.
Late shifts simply run past midnight, including the nights the clocks change.
Your team speaks many languages and picks their own: Dutch, French, English, Polish, Spanish, Turkish, Moroccan Arabic, Russian or Ukrainian.
Invoices with VAT and a VAT number for EU reverse charge. Pay with Bancontact, card or direct debit.

€20 a month for your whole team of up to 15 people. Each further 15 adds €10. Deactivated staff don’t count.

Work out your price

€20

per month excl. VAT, up to 15 users

Does my team need to install an app?

No. BarPlanner works in any phone’s browser. Anyone who wants can add it to their home screen in one tap, and it opens like an app.

What does it cost after the trial?

€20 a month excl. VAT for up to 15 users, plus €10 per 15 more. You decide whether to continue; we don’t ask for a card during the trial.

Can I bring over my current schedule?

Set up your regular shifts once, then copy them each week. Your team joins through an invitation link.

Set up your first week during the trial. Your team installs the app in one tap.

30 days free · no card needed · then €20/month excl. VAT